Professional Management Services Provided
by Collins & Associates, Inc. to Homeowner Associations
We often have inquiries as to what a management company provides for a Homeowners Association. Although it is difficult to include everything, the following will list some of the many services provided by Collins & Associates to your property. If you have further questions, please call us at (918) 524-3833.
- Receive, respond, review, all complaints, requests and questions regarding property on a 24 hour / 7 days a week basis.
- Develop a master management plan
- Generate annual operating budget
- Provide detailed monthly financial reports to the Board of Directors
- Foresee and plan for capital improvements and repairs
- Prepare specifications and obtain competitive bids for contract services
- Bill and collect dues from owners
- Process all accounts payable and receivable
- Process all 1099’s for all contractors and sub-contractors
- Annual audits of vendors licenses, workers compensation verification and general liability insurance coverage
- Pay and maintain the rights to Yardi, the property software used to track accounts receivable, payable and work orders
- Communicate with and collect delinquent accounts
- Provide all information for tax return preparation
- Obtain master insurance policy for Association assets
- Monitor service and maintenance programs for cost effectiveness and customer satisfaction
- Provide dependable maintenance personnel as needed
- Coordinate and oversee improvements
- Provide assistance in audit preparation if necessary
- Direct assistance by corporate staff for handling of any major disaster impacting the property (fire, flood, etc.)
- Develop a relationship of trust with the Board, owners, vendors and contractors
- Prepare all Board Meeting Documents
- Prepare all Annual Meeting Documents
- Assist Board of Directors with all meetings
- Assist Board with Bylaw Requirements
- Assist Board with the enforcement of the restrictive covenants of the development as per the Board of Directors
- Communicate/Coordinate with the Developer
- Provide experience and expertise of corporate officers, i.e. Chief Executive Officer, Chief Financial Officer/CPA and Senior Property Manager, CMCA
- Maintain membership in industry organizations to demonstrate credibility in the HOA management field i.e. CAI (Community Association Institute)
- Other directives requested by the Board of Directors
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