Pedestrian Bridge, Arkansas River, Tulsa, Oklahoma

Services Performed

Enlarged Pool Area
Enjoy your amenities instead of managing the amenities.

Professional Management Services Provided
by Collins & Associates, Inc. to Homeowner Associations

We often have inquiries as to what a management company provides for a Homeowners Association. Although it is difficult to include everything, the following will list some of the many services provided by Collins & Associates to your property. If you have further questions, please call us at (918) 524-3833.

  • Receive, respond, review, all complaints, requests and questions regarding property on a 24 hour / 7 days a week basis.
  • Develop a master management plan
  • Generate annual operating budget
  • Provide detailed monthly financial reports to the Board of Directors
  • Foresee and plan for capital improvements and repairs
  • Prepare specifications and obtain competitive bids for contract services
  • Bill and collect dues from owners
  • Process all accounts payable and receivable
  • Process all 1099’s for all contractors and sub-contractors
  • Annual audits of vendors licenses, workers compensation verification and general liability insurance coverage
  • Pay and maintain the rights to Yardi, the property software used to track accounts receivable, payable and work orders
  • Communicate with and collect delinquent accounts
  • Provide all information for tax return preparation
  • Obtain master insurance policy for Association assets
  • Monitor service and maintenance programs for cost effectiveness and customer satisfaction
  • Provide dependable maintenance personnel as needed
  • Coordinate and oversee improvements
  • Provide assistance in audit preparation if necessary
  • Direct assistance by corporate staff for handling of any major disaster impacting the property (fire, flood, etc.)
  • Develop a relationship of trust with the Board, owners, vendors and contractors
  • Prepare all Board Meeting Documents
  • Prepare all Annual Meeting Documents
  • Assist Board of Directors with all meetings
  • Assist Board with Bylaw Requirements
  • Assist Board with the enforcement of the restrictive covenants of the development as per the Board of Directors
  • Communicate/Coordinate with the Developer
  • Provide experience and expertise of corporate officers, i.e. Chief Executive Officer, Chief Financial Officer/CPA and Senior Property Manager, CMCA
  • Maintain membership in industry organizations to demonstrate credibility in the HOA management field i.e. CAI (Community Association Institute)
  • Other directives requested by the Board of Directors
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